Privacy Policy

At Ceylon and Beyond Travels, we respect your privacy and are committed to handling your personal information responsibly. This Privacy Policy explains what information we may collect, how we use and protect it, and when it may be shared when you enquire about or book our travel services.

By using our website or making a booking with Ceylon and Beyond Travels, you acknowledge and agree to the practices outlined in this Privacy Policy.

1. Information We Collect

To plan, arrange and manage your travel experience, we may collect personal information such as:

  • Full name, nationality and date of birth
  • Residential address
  • Email address and telephone number
  • Passport and visa information
  • Flight arrival and departure details
  • Travel dates and itinerary information
  • Hotel preferences and room requirements
  • Number and details of travellers
  • Dietary requirements and accessibility needs
  • Emergency contact information
  • Payment and billing details
  • Communications, enquiries, reviews and feedback
  • Website usage information, cookies, IP address and device information

Where necessary, we may also collect limited health-related information solely where it is required to arrange requested travel services or support your safety during the journey.

2. How We Collect Information

We may receive personal information through a number of channels, including:

  • Website enquiry and booking forms
  • Email correspondence
  • Telephone and WhatsApp communications
  • Social media enquiries
  • Online payment systems
  • Travel agents and overseas partners
  • Booking platforms
  • Direct communication with travellers
  • Website cookies and analytics tools
3. How We Use Your Information

The information we collect may be used to:

  • Process bookings and reservations
  • Arrange accommodation, transport and activities
  • Communicate with you regarding your travel plans
  • Process payments
  • Provide customer support
  • Improve our services and website
  • Meet applicable legal and regulatory requirements
  • Support traveller safety where applicable
4. Sharing Your Information

We only share your personal information where it is necessary to arrange and deliver the travel services you have requested. This may include sharing relevant information with:

  • Hotels and accommodation providers
  • Transport companies and drivers
  • Licensed tour guides
  • Airlines and ticketing providers
  • Safari and activity operators
  • Attraction and event providers
  • Overseas travel partners
  • Banks and payment processors
  • IT service providers and booking systems
  • Insurance providers, where requested
  • Government or regulatory authorities where legally required

We do not sell your personal information to advertisers or unrelated third parties.

5. Data Security

We take reasonable administrative, technical and physical measures to protect your personal information from unauthorised access, misuse or loss. Information is maintained through our booking systems, authorised business records and secure digital platforms. Access to personal information is limited to authorised personnel who require it for legitimate business purposes.

6. Data Retention

We retain your personal information only for as long as reasonably necessary to:

  • Complete your booking
  • Fulfil contractual obligations
  • Resolve disputes
  • Meet accounting and legal requirements

Once the applicable retention period has ended, information will be securely deleted or anonymised where appropriate.

7. Cookies

Our website may use cookies to support website functionality, understand website performance and improve your overall browsing experience.

You may choose to disable cookies through your browser settings. However, doing so may affect the functionality of certain features of our website.

8. Your Rights

Subject to applicable legal requirements, you may request to:

  • Access your personal information
  • Correct inaccurate or incomplete information
  • Request deletion of personal information where legally permitted
  • Withdraw consent where applicable

For security purposes, we may require proof of identity before processing such requests.

9. Third-Party Websites

Our website may include links to external websites operated by third parties. Ceylon and Beyond Travels is not responsible for the privacy practices, policies or content of these third-party websites.

We recommend reviewing the relevant privacy policies before providing personal information through external websites.

10. Changes to this Privacy Policy

We may review and update this Privacy Policy from time to time to reflect changes to our services, practices or applicable requirements.

Any updates will be published on this page together with the revised effective date.